> ## Documentation Index
> Fetch the complete documentation index at: https://ona.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing Automations

> Share Automations with individual users, groups, or your entire organization

Share Automations so team members can run pre-built Automations without needing to create their own.

> [!NOTE]
>
> Only **organization admins** can share Automations. Having the Admin role on a single Automation is not enough.
>
> To give a team admin access to **all** Automations in the organization, assign the [Automations Admin](https://ona.com/docs/ona/organizations/organization-roles.md) role to their group instead of sharing Automations individually.

Sharing capabilities depend on your plan:

| Sharing method | Core | Enterprise |
| - | - | - |
| General Access (everyone in org) | | |
| Individual users | - | |
| Groups | - | |

## Roles

When sharing an Automation, you assign a role that controls what the recipient can do:

| Role | Permissions |
| - | - |
| **Admin** | Full control: edit, delete, share, run, and view all executions |
| **Executor** | Run the Automation and view their own executions |
| **Viewer** | View the Automation and execution history (read-only) |

## Share with everyone (General Access)

> [!NOTE]
>
> Available on Core and Enterprise plans.

Use the **General Access** toggle to share an Automation with all members of your organization:

1. Open the Automation and click **Share**.
2. In the **General Access** section, select **Everyone in {orgName}**.

All organization members receive Executor access. Toggle back to **Only groups and users with access** to revoke org-wide access.

## Share with individual users

> [!NOTE]
>
> Available on the [Enterprise plan](https://ona.com/docs/ona/automations/plans-and-limits.md).

1. Open the Automation and click **Share**.
2. Search for and select users to add.
3. Choose a role for each user.

![Share Automation dialog with user and group selection](https://mintcdn.com/gitpod-13c83c2b/uH2K39Rk2pEMjnOK/images/automations/sharing-automation-modal.png?fit=max\&auto=format\&n=uH2K39Rk2pEMjnOK\&q=85\&s=c09cb937397715863e4252a69de58119)

## Share with groups

> [!NOTE]
>
> Available on the [Enterprise plan](https://ona.com/docs/ona/automations/plans-and-limits.md). [Custom groups](https://ona.com/docs/ona/organizations/groups.md) must be configured first.

1. Open the Automation and click **Share**.
2. Select groups to add.
3. Choose a role for the group.

## Remove access

1. Click **Share**, find the user or group, click the role dropdown, and select **Remove access**.

![Role dropdown showing Remove access option](https://mintcdn.com/gitpod-13c83c2b/uH2K39Rk2pEMjnOK/images/automations/sharing-automation-unshare.png?fit=max\&auto=format\&n=uH2K39Rk2pEMjnOK\&q=85\&s=12afbae8c90bc2e8af0264d423fc9705)

> [!WARNING]
>
> Removed users and groups immediately lose access. Past executions remain visible to admins.

## For Automations shared with users

Automations that are shared with a user appear in their **Automations** list. Depending on their role, they can run or view them on any project or repository you have access to.

![Shared Automation with Run button](https://mintcdn.com/gitpod-13c83c2b/uH2K39Rk2pEMjnOK/images/automations/sharing-automation-run-override.png?fit=max\&auto=format\&n=uH2K39Rk2pEMjnOK\&q=85\&s=67b93ba88adc81118c2e404b84baffe5)

> [!NOTE]
>
> Automations run under **your identity**. Commits and PRs are attributed to your account, using your SCM permissions.

## Next steps

* [Create Automations](https://ona.com/docs/ona/automations/configure-automations.md)
* [Manage groups](https://ona.com/docs/ona/organizations/groups.md)
* [Plans and limits](https://ona.com/docs/ona/automations/plans-and-limits.md)
* [Troubleshooting](https://ona.com/docs/ona/automations/troubleshooting.md)


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